Inserting Accented Characters Using AutoCorrect in Word 2007

The AutoCorrect function in Word can assist you in entering diacritics to provide their proper appearance in a word. AutoCorrect is programmed with a number of two- or three-key combinations that will correct the appearance of a letter with a diacritic.

To add a grave accent (`) above a letter, press Ctrl + ` and then type the letter that requires the grave accent. The grave accent can be applied to capital and lower-case vowels.

To add an acute accent (‘) above a letter, press Ctrl+’ and then type the letter that requires the acute accent. The acute accent can be applied to upper- and lower-case vowels, and upper- and lower-case “Y.”

To add an accent circumflex, (^) above a letter, press Ctrl + ^ and the letter that requires the accent circumflex. The accent circumflex can be applied to upper- and lower-case vowels.

To add a diaeresis (?) above a letter, press Ctrl +: and type the letter that requires the diaeresis. Diaereses can be applied to upper- and lower-case vowels, including “Y.”

To type a single symbol for a combined character like ? or ?, press Ctrl + AO, or Ctrl + OE. This command will work only for recognized “combined” letters.

To type an “A” or “a” with a ring over it, use the Ctrl + @ combination and type the upper- or lower-case “a”. To create a cedilla below the letter “C” or “c”, press Ctrl + , and type upper- or lower-case “c”. To create an ?, type Ctrl + /, then type the letter “O” or “o”.

The alternative to this is to select the proper character from the symbol dialogue box. If you often use words that require diacritics, you may find that learning the AutoCorrect key combinations is faster and more convenient.

Notes for editors: Claire Jarrett is the managing director of Computer Training Solutions in Bristol, Solihull and Bracknell. Computer Training Solutions offer Word Courses call 0800 019 6882 for more details.

Measuring the Business Value of Project Data

Can you imagine losing all business data including your accounts receivable, project data and customer information? What would you do? As business owners with years of expertise in our field, we are proud of the many projects we have completed, the clients that we have long relationships with and the incredible education and project experience of our key staff. For any firm that has been in business for many years, the information about our projects and people is captured in multiple documents, reports, resumes and proposals within our business.

Multiple databases may capture significant company information about your company. If you have a project accounting database to capture time and expense on your projects, there is a significant amount of detailed data about each of these projects. You may also have other data sources including a CRM database, HR system, proposal and photo library or Outlook that captures a wealth of information needed and used every day to manage projects, people, maintain client relationships and win new business. What is the value of all of this important data?

Most firms do not recognize or put adequate value on their project data, and therefore do not protect its integrity, security or preservation in an adequate manner. The intention for this article is twofold – to try and help you put a “price” or value on your project data, and help create an urgency around assessing and improving the disaster recovery methods employed by your firm.

While we know there is a value to our experience and the projects our firm has completed, we do not show this asset on our balance sheet with a dollar value. For a firm that has been in business a long time or worked on many high profile projects, the value could be significant. These projects help us win many new projects and gain notoriety and publicity. We use this information daily when bidding new projects and analyzing our performance and profitability to determine where to cut costs or change the scope of a contract.

For a firm with 10 years experience, averaging 25 employees over the years, the data could be valued in the ballpark of $250,000! This is based on personally witnessing many clients that have lost their data, and the incredible cost of re-creation. Losing data is more common than you might think. During my 23 years of software consulting, firms lost data due to fire, hardware failure, software failure, theft, backup failure, sabotage and viruses.

While many of our clients recognize the value of their past project data, we are constantly astounded by those clients willing to “start over” and not convert their entire past project history when converting to a new system. For example, in 2008, we had two of our Deltek FMS clients lose all of their system data. In both cases the cause was hardware failure with malfunctioning backups. Our consultants saw first hand the huge amount of work and unbelievable cost of trying to re-create this data from old reports, invoices, bank statements and timesheets.

But losing the data is just a small part of this disastrous experience. Our clients now lacked the ability to bill on time or collect outstanding receivables, as well as track costs on their current projects. These costs added up exponentially. Because of payroll and billing deadlines, these clients had to get up and running as quickly as possible. They faced challenges due to incomplete information. Both the financial and intangible costs of this scenario were enormous. Our goal is to help our clients avoid this type of business disaster.

Measuring the business value of your project history and the cost to replace lost history will help you identify how important this data is to your firm. Our company has developed a questionnaire to help our client’s value their historical data. The questionnaire identifies critical information about your firm such as number of years in business, number of and duration of projects, employees, number of years of historical data available and the types and complexity of projects you have completed or are in progress. It will also identify the number and types of proposals generated each year, the types of data being tracked in addition to basic accounting (HR, Govt. Compliance, Payroll, etc) and the diversity of experience of your team. Once this data has been complied, you will begin to understand the value your data provides to your firm each month, and the cost to replace it (or opportunity cost of not having it).

This data must be protected and knowing its true value to your firm will hopefully help you make better decisions about future data conversions, software upgrades, internal controls, security, disaster recovery, virus protection, possible mergers and acquisitions and hardware purchases. Although this historical business asset can not be reflected on your balance sheet, you can start to incorporate the belief that this valuable asset is critical to your firm’s practices and decisions.

The intention for this article was not to scare you. It was to help you recognize the tremendous asset that your firm has because of all of the amazing project experience in your system. It is also meant to motivate you to determine the value of this data and do everything you can to protect it just like you would any other asset of this amount.

About June R. Jewell, CPA and Jewell & Associates: June R. Jewell has over 20 years of business management software consulting experience and unsurpassed knowledge of the industries her company serves. As an innovative leader she is committed to providing the best in professional services and her company’s mission is to help every client to grow profitably. Jewell & Associates, a Deltek Premier Partner, has been providing clients with enterprise business solutions for over 18 years. With over 750 clients and offices in Northern Virginia, Maryland, New Jersey, Pennsylvania, North Carolina, Florida and Colorado, Jewell & Associates has consulting staff for planning, implementation, deployment and training for Deltek Vision software. Visit Jewell & Associates http://www.jewellassociates.com

Choosing a Computer Network Training Provider

When you are in a place where you are looking at the options that you need to get your workplace online, you will find that you are looking at something that can be greatly informed by your choice of network training provider. The truth of the matter is that no matter what industry you work in and what you are doing to make sure that you can get the results that you need, you are going to find that you are in a place where you need to make sure that you and your staff have a thorough understanding of the technologies and the networking that you are using. You can have the best system around and it will do you very little good unless you know how to use it! When you are looking to make sure that you are getting the most out of your network training, make sure that you consider a few points about your network training provider.

The first and most basic thing that your training provider should be able to accomplish is that they need to make sure that they can convey simply and clearly how the technology works to your staff. In the first place, think about how adept your staff is. Have they recently just come from one good networking system and now they are going to another, or are they in a place where this is all brand new to them? In either case, the training needs to be tailored to their needs and their comfort, so make sure that you can find a trainer who will do that.
Another point that you need to make sure of when you are looking towards hiring a good computer network training provider is that you need to think about how intimately they are familiar with the system that you are getting installed.

– What kind of experience do they have, and what can you do to make sure that you are in a good place where they get the information that they need to get across?
– In what ways are they preferable to an in house system and what do they offer when you are looking to get a certain amount of people competent on the material at hand?

You will find that the more information that you can get when you are classifying their work, the better off you are.

When you want to make sure that you are getting the best trained network engineers out there, you will find that you are in a place where training is crucial. Make sure that you invest in a training provider who will give your engineers the training that they need to thrive. Take some time and make sure that the people that you are looking to work with will give you the best results when it comes to getting your engineers the real life, hands on experience that they need.

Take some time to consider what you need out of your computer network training provider and make sure that you get it. Finding a trainer who suits you and who can help you achieve your goals will pay off in the long run.

Derek Rogers is a freelance writer who writes for a number of UK businesses. For information on Network Training, he recommends Prodec Networks, a leading provider of computer network training.